Turn lead-notification emails into Jobber requests automatically

Every website-form or lead-directory email becomes a Jobber client + request with the original message attached as a note. No more copy-paste from your inbox.

Docs last verified: Oct 19, 2026 · Tested in a live account: not yet · Cost lines marked ESTIMATE are our math, not vendor quotes.

Busy-work it kills: someone copies name, phone, address and job details out of "New lead" emails and types them into Jobber. Leads sit unanswered until that happens.

Good fit: 1–15 person shops that get leads by email from a website form, Google, or a lead directory, and run on Jobber^*.

Check first: is it built in? If your leads come through Jobber's own online request form, they're already requests, so you don't need this. Use it for leads that arrive by email from other sources.

What you need

Jobber on Connect, Grow or Plus (Zapier integration requirement per Zapier's Jobber help article).
A Gmail inbox where lead emails land, with a consistent subject (e.g., "New form submission").
Zapier Professional (this Zap has more than two steps; Zapier Free allows two-step Zaps only).

Build it in Zapier (recommended)

Trigger: Gmail → New Email Matching Search. Search string e.g. subject:"New form submission" -label:jobber-done.
Formatter by Zapier (optional, 0 tasks): pull the name, phone, email and address out of the email body. Lead emails differ, so test with three real ones.
Action: Jobber → Find or Create Client. Search by name. If none is found, create it with first/last name, email, phone and address fields.
Action: Jobber → Create Request for that client, titled e.g. Web lead – {subject}.
Action: Jobber → Add Note to Request: paste the full email body so nothing is lost.
Action: Gmail → Add Label to Email jobber-done so the search never re-catches it.

Make and n8n versions

Make^*: Gmail Watch emails (filter by "has the words") → Jobber Search Clients → router: Create a Client if no match → Jobber Create a Request. Make's Jobber app is a community app (by Maxmel Tech). Make doesn't maintain it, the developer's fees/terms may apply, and you have to register your own Jobber developer app for OAuth credentials.

n8n^*: n8n has no Jobber node. Use Gmail Trigger → HTTP Request nodes calling Jobber's GraphQL API (https://api.getjobber.com/api/graphql, OAuth 2.0). This needs a Jobber Developer Center app. Unpublished "custom integration" apps can connect to at most 5 paying Jobber accounts without approval. Developer-level only.

Monthly cost

Platform	Plan	Est. monthly cost	Assumptions
Zapier	Professional, 750 tasks	$19.99 (annual) / $29.99 (monthly)	≈3–4 tasks per lead (find-or-create, create request, add note, label). Formatter is free. Covers ≈180–250 leads/mo. ESTIMATE: check task history after week 1.
Make	Free (1,000 credits) or Core	$0, or Core (third-party-reported ≈$9/mo annual, unverified) + any community-app fee	≈4–5 credits per lead; polling checks also use credits. ESTIMATE.
n8n	Cloud Starter or self-host	€20/mo (annual) or hosting cost	1 execution per lead, unlimited steps.

Limits & gotchas (from the docs)

Jobber's Create Request always uses the client's first property. Multi-property clients need a manual fix.
Jobber API limit via Zapier: 2,500 requests per 5 minutes per app/account. Fine for this use.
If the team member who connected Jobber to Zapier is deactivated, the connection breaks. Connect with the owner's login.
Matching by name can merge two different "John Smith"s. Review new requests daily for the first two weeks.

Want someone to set this up?

See automation consultants who work with trades.

Sources (official docs)

* Links marked with an asterisk are affiliate links (pending). Disclosure.